Travel and Expense Policy

The purpose of this policy is to establish travel and expense guidelines, responsibilities, authorizations, and expense management for all who travel on behalf of Emory University. It should be used in conjunction with travel procedural information, resources and forms, which outline the application of this policy. Travelers who do not comply with this policy may be subject to delay or withhold of reimbursement and/or disciplinary action. The university is not obligated to reimburse or pay for expenses not authorized under this policy of if the travel policies are not followed.

This policy is designated to accomplish the following key points:

  1. Ensure all travelers have a clear and consistent understanding of policies and procedures for allowable business travel and expenses.
  2. Provide the appropriate level of accounting and business controls for the company to ensure that expenses are reviewed timely and approved by the appropriate person.
  3. Ensure travelers are reimbursed for legitmate and authorized business travel and entertainment expenses in a timely manner.
  4. Maximize the company's ability to negotiate discounted rates with preferred suppliers and reduce travel expenses.
  5. Ensure compliance with applicable IRS, Federal, State, third-party, or sponsored accounts rules and regulations.

Review the Emory University Travel and Expense Reimbursement Policies and Procedures