Gift Cards

Selection of Gift Cards

Log into Emory Express to view the various supplier selections and type of gift cards under the NGC Punch Out. 

Currently, there are four options to select from:

1. E Gift Cards
2. Electronic Reward Cards
3. Plastic Gift Cards
4. Plastic Visa Reward Card

Your order can be sent to the supplier, or you may request electronically the eGiftCard from a few selected suppliers.

Before Ordering a Gift Card, Note the Following:

• Purchases with Federal Funds
  • Federal Research Funds cannot be utilized to purchase Visa Gift Cards because of the service fee for obtaining the cards.
    
    
• Gift Cards for Faculty or Staff
  • Presentation of gift cards to faculty/staff must be in compliance with the Employee Gift policy.
  • You must create and submit a Gift Report in Compass Financials prior to placing your order in Emory Express.
  • When completing the Emory Express requisition, you must include the following supporting documentation in the internal notes:
    • The name of the recipient
    • The reason for the gift
    • Email approval from Payroll of your Gift Report in Compass

• Delivery of eCodes
  • The eCode platform from NGC severely limits the chance of fraudulent activity.
  • Customers placing eCode orders will be sent an email for our EMS (eCode Management System) platform.
  • The email will provide you with your login information and updates to let you know your order is processing and when your order is ready.
  • When the order is ready, you can click on the link to go to the EMS, login, and click the Download button to download your file.
  • Within the file, there will be a column for the Retailers, a column for the Denominations, and a column for the URL.
  • For certain eCode orders, there will also be a column for a PIN/Challenge key.
  • You will distribute the URL to the recipient(s).

Gift Card Approvals

Requestors must include the appropriate supporting documentation for gift card requisitions to be approved.

Gift Cards for a Study

If the gift cards are used in conjunction with a study, the IRB number must be included. 

Gift Cards for Emory employees

If the gift cards are given as gifts to Emory employees, the requestor must complete Gift Card reporting in HR Peoplesoft and attach the confirmation email from Payroll.

Gift Cards for Students

If the gift cards are given to students, identify whether they are student workers or stipend recipients.  If the student is a student worker (being paid through payroll) the same Gift Reporting procedures will apply for employees.

Gift Card Reporting

Gifts received by faculty/staff are taxable and must be reported as income if their value exceeds the following dollar thresholds: 

• Gift certificates/cards of any amount
• Gifts of tangible personal property greater than or equal to $75
• Gifts of tangible personal property greater than $400 to a long-service or retired employee

Gift reporting by university employees is reported online via PeopleSoft Employee Self Service.

See University Payroll Gift Reporting Instructions (PDF)