Payments to suppliers via paper check normally are mailed to the supplier's remit to address as indicated on the supplier invoice. Payment terms, unless agreed otherwise, are net 30 days. Emory employees whose payroll method is paper check will receive personal and travel reimbursements via paper check mailed to their home address.
“Hold for Pickup” is an option offered by Emory. There may be instances when checks need to be returned to the requestor for special handling.
How: When submitting a payment request, there is an option in the Payment Request form to select “Hold for Pickup”. This will trigger the check to be segregated from the other checks and mailed back to Emory.
When: Checks may be picked up Friday afternoon, after 2:30 pm.
Where: Checks will be at 1599 Clifton Road NE, Atlanta, GA 30322 – Reception Desk
Who: The requestor or other designated person may pick up the check. Identification is required.
Lost or stolen checks will be replaced after the University has placed a stop payment on it and receives confirmation from the bank that the original check has not cleared the bank. A check is considered lost or stolen when the payee has not received the check within 15 business days from mailing or if the payee has misplaced the check and has not been able to locate the check after reasonable effort.
Damaged or stale dated checks (except those that have been escheated) will be replaced once the check has either been returned to the University or the payee has acknowledged that the check's condition has deteriorated to the extent that the bank will not honor it. A stale dated check, (over a year old) will be stop-paid and reissued upon request.